Email Templates & Signature


Below are various email templates that might be useful when reaching out to leads and clients. In your email signature, always include your name, position (Cause Entrepreneur/CEO, viaONEHOPE), and a link to your personal storefront. Feel free to put your own personal touch on each, but remember to use the suggested language when describing ONEHOPE, viaONEHOPE, and ONEHOPE Wine.


Suggested Email Signature

Your Title: Cause Entrepreneur, viaONEHOPE (CEO or Senior CEO)
Cell Phone Number
Email Address
Visit my personal viaONEHOPE Website (link text with your storefront URL – http://www.viaonehope.com/YOURSITE)


Email Templates

GENERAL: Contacting a Business or Organization

To Whom It May Concern:

My name is (xxx) and I’m a Cause Entrepreneur with ONEHOPE Wine and I love what (insert business name or organization) is doing to (XXX)! We donate half of our profits from every bottle to partner nonprofits. For example, our Pinot for Paws supports pet adoptions through the ASPCA. ONEHOPE Wine is produced in collaboration with winemaker Rob Mondavi, Jr. and our award-winning portfolio consists of handcrafted blends sourced from Napa, Sonoma and the Central Coast of California.

I wanted to send you some additional information on ways we could potentially partner. We offer private wine tasting events where we give back 10% of case for a cause wine sales to the cause of your choice through a program viaONEHOPE. It’s a great time to get your team together and have a good time while also giving back to a cause.

Visit my personal website (insert your site link) to learn more about ONEHOPE and our variety of products and experiences. You can also purchase wine, gifting items, and sign up to host an event. If you are interested in learning more, let’s set up a call to explore the opportunities viaONEHOPE has for your company. I look forward to connecting!

Warm Regards,
(Name)

 

Booking: office happy hour event

Hi (contact at Business),

My name is (XXX) and I am a Cause Entrepreneur for ONEHOPE. ONEHOPE Wine is a wine label produced in collaboration with winemaker Rob Mondavi, Jr. out of Napa and every bottle makes an impact by donating half of our profits to partner nonprofits. viaONEHOPE brings private wine tasting and fundraising into your home or office setting. Through our events, we are able to donate 10% of case for a cause wine sales directly to a nonprofit of your choice.

I have had great success with office happy hour events, and they are a fun opportunity to bring colleagues together and fundraise for a cause that is important to your business.

I’ve attached some additional information for you to review and I would like to find a time to chat. I am available (date/time, date/time, date/time), so please let me know your best availability.

Warm Regards,

 

BOOKING: GENERAL request

Hi (Hosts Name),

I’m so excited to share with you that I’ve started a new business venture as a Cause Entrepreneur for ONEHOPE. Their cornerstone product is ONEHOPE Wine produced by Rob Mondavi, Jr. and every bottle makes an impact. Specifically, I am part of the viaONEHOPE community, a program that brings private wine tasting and fundraising into your home or office setting with 10% of wine sales benefiting a nonprofit or school of your choice.

Hosting an event with me is easy, fun and gives you the ability to make a social impact with 10% of your event’s case for a cause wine sales going back to the cause of your choice! I know you would make a great host and I’d love to do a wine tasting together with you and your friends.

I am available these dates (list 3 dates), please let me know if any of these work for you or if you have another date in mind.

I look forward to hosting with you soon!

Cheers!

 

Booking: cUSTOMER from a recent event

  •      Email Attachment: Host Planner

Hi (Customer Name),

It was such a pleasure to meet you at (Hosts name)'s viaONEHOPE wine tasting event. It was so much fun! Thank you so much for your purchase - I know you will love the (Pinot Noir/wine) that you ordered!

I wanted to reach out, also, because I'd love to do a wine tasting fundraiser for you and your (girlfriends, co- workers, family and friends, etc.), to raise money for the cause of your choice (include the cause if known). As you saw, our wine tasting events are super fun and easy to plan! I'm attaching our handy Host Planner to this email which offers details about hosting with us.

I have a few dates this month that are still open, if you're interested in penciling something in. I am available (day/time). Please let me know what works best, so I can be sure to reserve your spot. Then, I will give you a call to finalize details and get your non-profit fundraiser info!

Cheers!

 

HOSTING: INTRO EMAIL (AFTER SETTING A DATE)

Hi (Host Name),

I’m so excited for our upcoming viaONEHOPE wine tasting event! It will be so much fun! The date you chose, (date), works for me and I am putting it on my calendar now.

In order to create your event in our system, I will need the following info:

  1.   Shipping address for host wine (someone 21+ of age must be there to sign for the package)
  2.   Event address (if different than above)
  3.   Host email and phone number
  4.   Non-profit name and 501(c)(3) tax ID number
  5.   Non-profit mailing address for donation check
  6.   Preferred tasting wines for the event (we can also discuss later & I can help you choose)
  7.   Flow of event (open house style versus traditional tasting; couples, ladies only, etc.)

I look forward to hearing from you and getting the ball rolling for this event. What I do is very rewarding, and I love being able to make an impact to causes big and small!

Cheers!

 

HOSTING: FOLLOW-UP EMAIL (approx 2 weeks before events)

Hi (Host Name),

Hope this email finds you well. We are all set on my end and your event is scheduled in our system. Attached is a (Save The Date/Invite) for your event that you can email and/or text to friends and family to help spread the word.

Also, for anyone who can't make it, encourage them to order online through the event link, listed below, and click on "Event Exclusive Offerings" on the left side to find all the items that benefit the charitable donation to (event cause). If it says (cause/host name) on the top left, you know you're in the right place. :)
[Include Event Link Here]

I'd love to chat with you in the next few days about a few details about the tasting event, which varietals you prefer, and basic logistics. Are you available on (date/time) to hop on a quick call? Let me know what is best and we will go from there.

Looking forward to making an impact with you viaONEHOPE!

Cheers!

 

HOSTING: reminder email (3-6 DAYS BEFORE EVENT)

Hi (Host Name),

I’m so excited for our upcoming viaONEHOPE wine tasting event (this/next) week!

It will be great to get together for an (afternoon, evening, or night) of wine and fun, benefiting (event cause). I wanted to touch base to see if you have any questions, and to touch base about a few logistics & suggestions before the party. 

  • I will arrive 30 minutes before the event for set-up and to help you with any last minute items
  • Please put the sparkling, white and rosé wines in the fridge a few hours before the event
  • As a reminder, I am bringing (list items you will be bringing, as previously discussed with your host - i.e. wine opener, ice bucket, plastic cups, etc.)

Also remember that if anyone can't attend the event, or if they live out of area, they are welcome to order online and still contribute to the fundraiser. Just click the event link below, and click on "Event Exclusive Offerings" on the left side to find all the items that benefit the charitable donation to (event cause).
[Include Event Link Here]

Feel free to call me at (phone number) or email me with any questions. I'm looking forward to seeing you and your guests soon!

Thank you,

 

HOSTING: thank you email (1-2 after event)

Hi (Hostess Name),

I wanted to say thank you for hosting and partnering with me viaONEHOPE! Through your event, we were able to raise (Dollar amount) for (Charity name). Cheers to that!

If you are looking for more ways to get involved with viaONEHOPE, do not hesitate to reach out. Our community and the impact we are making is rewarding and fun! I would love to keep you up-to-date on all of the exciting things going on and how you can take part in our mission to change the world, one bottle at a time.

Thank you again,

 

WEDDING: wine for BRIDES- and GrooMS-TO-BE

Hi XXX,

Congratulations on your recent engagement! I’m so thrilled for you!

I know planning can be stressful, but I just wanted to let you know that I’m here to help when it comes to wine and gifting items for your wedding festivities. I am a Cause Entrepreneur for ONEHOPE, known for their popular wine label, ONEHOPE Wine, produced by Rob Mondavi, Jr. out of Napa. Every bottle makes an impact by donating half of our profits to partner nonprofits.

Whether you are looking to host a wine tasting event at your bridal shower or serve wine on your big day, ONEHOPE offer numerous ways to incorporate giving back.

If you’re interested, I am available (day, time, day time) to further discuss, so let me know what works best for you.

Cheers!